Public Meeting Room

Use of the public meeting rooms is intended for business or professional meetings related to the civic, education, nonprofit and homeowner groups that are based in and/or primarily serve the Palatine community. Recreational activities, private parties, and social events are not permitted uses of the public meeting rooms.

Before submitting a meeting room reservation application please read all of the following information. This policy is intended to serve as a guide for potential users of the two public meeting rooms at the Palatine Village Hall.

Meeting Room Reservation Policies

Meeting Room Availability

Public meeting rooms within the Village Hall may be reserved Monday – Thursday between the hours of 8 AM - 9 PM. The outside entry doors to the building will open 15 minutes before and lock 15 minutes after the start of the meeting. Exceptions to these times may be made at the Village’s discretion. The Village reserves the right to cancel or relocate any scheduled use of a public meeting room.

Approval or denial of a meeting room request application is ultimately at the discretion of the Village Manager. All meetings open to the public must include name and contact information, which may be released to individuals who are interested in information about the meeting and/or hosting organization.

Requesting a Meeting Room

Requests for use of the public meeting rooms will be considered on a rolling 12-month calendar. Reservation applications should be submitted at least 2 weeks in advance and will be accepted on a first-come, first-served basis.

To reserve a meeting room you must submit an application for review by the Village. The person submitting the application shall be the contact person, unless specified otherwise, and is the only person authorized to make changes in room arrangements.

Guidelines for Meeting Room Rentals

Please review all guidelines before submitting an application.

Groups using a meeting room whose members are under the age of eighteen must be accompanied by one adult chaperone for each fifteen participants.
No organization may use the name, address, or phone number of the Village of Palatine as its address or headquarters. The meeting rooms will not be reserved for organizations on an ongoing basis.
Village Hall doors are open 15 minutes prior to scheduled meetings and applicants are responsible for notifying those attending.
Smoking is not permitted within the Village Hall or anywhere on Village Hall property.
Do not attach any materials to the walls, ceiling, windows, or doors within the Village Hall.
Groups using the meeting rooms may not collect admission fees or donations for their programs or meetings on Village property.
Meeting rooms may not be used for events involving the sale, advertising, solicitation or promotion of commercial products or services or for political purposes.
Meeting rooms may be re-arranged as needed. Meeting rooms must be left the way they were originally set up.